Executive Assistant to the Chief Executive Officer at Ultimus Holdings
Ultimus Holdings is a global investment company with the sole purpose of contributing to the sustainable development of African economies. Our investing deployment is broad-based and long-term. We specifically invest is sectors that demonstrates growth; leveraging our sector expertise in ensuring we become market leaders in all operational portfolios.
- The purpose of this role is to free up the President’s time from organising and administrative tasks so that he can spend maximum time on strategic tasks.
- The ideal candidate works with the President to provide one-to-one support. Typically, this role will support the Chairman by offering administrative help such as monitoring his emails, drafting communications on his behalf, planning and organising meetings and their travel and taking minutes of meetings.
- A deep understanding of the company and knowing who the key personnel and clients are is of utmost importance. It is therefore crucial to have great interpersonal skills, excellent communications skills (verbal, written and nonverbal) exceptional presentation skills and a very professional outlook.
Monitoring and reporting the President email and responding if required
Preparing communications on behalf of the President
Answering the President phone calls
Reminding the President of important tasks and deadlines
Booking and arranging travel, transport and accommodation
Organising and planning meetings
Organising events and conferences
Taking notes and writing minutes during meetings
Conducting or preparing any research that the President may require
Typing, compiling and preparing reports, presentations and correspondence
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Collating and filing expenses
Traveling as the need arises
All other ad hoc requests
A University Degree
At least 2 years of experience as an Executive Assistant
Computer Literacy Skills
Communication Skills
Administrative Skills.
Preferred Personal Attributes:
Strong Leadership
Result Oriented
Proactive
Team Player
Energetic
High Service Ethic
Excellence
Teachability.
Competencies:
Action Oriented – Mission Critical
Customer Focus – Mission Critical
Timely Decision Making – Very Important
Technical Learning and Know-How – Mission Critical
Patience – Very Important
Functional and Technical Skills – Mission Critical
Listening – Very Important
Time Management – Mission Critical
Organisational Agility – Very Important
Self-Development – Very Important.
Travel:
Travel is primarily local during the business day, although some out-of-area and possible out-of-country travel may be expected.
Interested and qualified candidates should send their CV to: ultimushrconsulting@gmail.com using the Job Title as the subject of the email.